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Unit4 kicks off bot revolution

3rd May 2017
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Dutch software vendor Unit4 has raised the bar in the accountancy bot race with the launch of its digital assistant ‘Wanda’ at the annual Unit4 Connect Conference.

Later this month users of the vendor’s Business World On! platform will have access to artificial intelligence-powered bot Wanda, with key finance features including automatic expense claim completion, an automated purchasing approvals process and GPS-generated timesheets.

First to market

At last year’s Connect Conference Unit4 was among the first to outline exactly how it was planning to use machine learning and AI in its applications, and since its announcement back in April 2016 the accounting space has been awash with bot talk of varying degrees of functionality, from Sage’s Pegg to Xero’s Facebook messenger chatbot.

However, despite all the hype there has been little in the way of product, and of the larger vendors Unit4’s Wanda is the first to hit the market.

Wanda is billed as delivering the following new functions, which Unit4 calls its ‘assistants’:

  • Travel assistant – Generates travel requests and manages approvals based on travel patterns and preferences. Auto-population of expense claims using receipt recognition technology
  • Purchasing assistant – For finding common products and suppliers, generating requisitions and managing approvals
  • Time assistant – Automatically generates timesheets based on multiple data streams and GPS and beacon location data
  • HR assistant – Simple completion of HR-related employee self-service tasks like making absence requests and enquiring about holiday balances and pay slips
  • Approval assistant – Notifies and reminds managers to approve tasks and flags important tasks where deadlines are imminent

Natural language

One of the main advantages of the Dutch vendor’s product is that it requires little to no user training, as it interacts with users through natural language. Wanda is designed to be embedded in its user’s favourite chat application, whether that is Skype, Slack or Facebook Messenger, and can deal with multiple topics mixed in a single chat thread.

Company product strategist Thomas Staven put the bot through its paces with a demonstration at the Connect Conference. In the case below Staven opened Skype on his smartphone, found Wanda in his contacts list and then asked it to file an expense claim.

wanda claim

As shown above Staven attached a picture of the receipt for a train journey, which Wanda then scanned and processed using OCR receipt recognition technology. The bot has the capability to then attach the receipt to a particular project or projects if necessary, and in the case of taxi journeys ask why public transport was not used.

Staven also operated Wanda using voice capability – in this case with an Amazon Echo – updating a forecast on a project for which he is responsible. Staven acknowledged that may not be the answer for every employee sat at their desk, but could work in the car, for example, or help people with sight impairment. Here's an early demonstration of Alexa in action:

Machine learning and language comprehension

Wanda is powered by Microsoft Azure, the software giant’s cloud division, and benefits from Microsoft’s sophisticated analytics and machine learning technology. Unit4 also uses Microsoft’s Language Understanding Intelligent Service (LUIS), giving Wanda the ability to understand what a person wants from the language they use.

Another round of bot developments

There has been a great deal of bot talk over the past 12 months, so it is almost a relief to finally see a product roll off the shelves. It will be interesting to see if the much-discussed machines can deliver on what they promise, or if there are likely to be teething (or should that be Bluetoothing?) problems that prevent the systems reaching their full potential.

It will also be fascinating to see if, like last year, Unit4’s announcement kicks off another round of bot developments in the accountancy sphere, and what form these will take.

Replies (4)

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By thegreatgrumbleduke
03rd May 2017 14:33

We"ve not got much use for the software as a whole but the expenses bit looks potentially interesting. Is there any word on whether itll be a standalone product in its own right?

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Replying to thegreatgrumbleduke:
By Tom Herbert
03rd May 2017 20:14

@thegreatgrumbleduke - I can check with the Unit4 team, but am 99% sure that for the moment it won't be an independent product.

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Replying to thegreatgrumbleduke:
By jorge.laranjo
04th May 2017 11:11

thegreatgrumbleduke wrote:

We"ve not got much use for the software as a whole but the expenses bit looks potentially interesting. Is there any word on whether itll be a standalone product in its own right?

Try - snap a photo and that's it.
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Replying to jorge.laranjo:
By thegreatgrumbleduke
04th May 2017 17:48

Appreciate there are plenty of Standalone expenses products out there - but do any of them work in the same way as this article describes? .Can you use Skype' WhatsApp or Facebook to submit? Part of our problem is that solutions we've trialled don't play nicely with our current systems and processes.

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